Privacy Policy

Last updated: September 2026

Qualis Services respects your privacy and is committed to protecting your personal information. This privacy policy explains how we collect and use personal information when you visit our website or contact us about our services.

Who we are

Qualis Services provides managed payroll services to UK businesses.

For the purposes of UK data protection law, Qualis Services is the data controller for personal information collected directly through this website or when you contact us about our services.

You can contact us about privacy or data protection matters at:

• Email: info@qualisservices.co.uk
• Telephone: 07359 388128

Information we may collect

We may collect personal information that you choose to provide when you contact us by email or telephone. This may include your name, business name, email address, telephone number and information you provide about your business or payroll requirements.

Our website does not currently use an online enquiry form.

Technical information may also be processed automatically when you access the website, such as IP address, browser or device information and information necessary for the website to operate and remain secure.

How we use your information

We may use your personal information to:

• respond to enquiries;
• discuss our services and your payroll requirements;
• provide information or quotations you request;
• take steps towards establishing a business relationship with you;
• administer our relationship with prospective and existing clients;
• operate, protect and maintain the security of our website and business systems; and
• comply with applicable legal and regulatory obligations.

Our lawful bases for processing

Depending on the circumstances, we may process personal information because:

• it is necessary to take steps at your request before entering into a contract or to perform a contract;
• it is necessary for our legitimate interests in responding to enquiries, operating our business and providing our services, where those interests are not overridden by your rights; or
• we are required to process the information to comply with a legal obligation.

Where consent is required for a particular activity, we will ask for it separately.

Sharing your information

We do not sell your personal information.

We may share information with trusted service providers that help us operate our business, website, communications and IT systems where necessary. We may also disclose information where required by law or to establish, exercise or defend legal rights.

Where service providers process personal information on our behalf, we take appropriate steps to ensure that the information is protected.

International transfers

Some technology providers may process information outside the United Kingdom. Where personal information is transferred internationally, we take appropriate steps to ensure that relevant safeguards required by UK data protection law are in place.

How long we keep your information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including responding to enquiries, managing our business relationships and meeting legal, accounting or regulatory requirements.

Retention periods may vary depending on the nature of the information and our relationship with you.

Keeping your information secure

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Your data protection rights

Depending on the circumstances, UK data protection law may give you rights in relation to your personal information, including the right to:

• request access to your personal information;
• ask us to correct inaccurate or incomplete information;
• ask us to erase personal information in certain circumstances;
• ask us to restrict the processing of your information in certain circumstances;
• object to certain processing;
• request the transfer of certain information to you or another organisation; and
• withdraw consent where processing is based on consent.

These rights are subject to the conditions and exemptions contained in data protection law.

To exercise your rights, please contact us at info@qualisservices.co.uk.

Complaints

If you have concerns about how Qualis Services handles your personal information, please contact us first so that we can try to resolve the matter.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data protection regulator. Further information is available on the official ICO website.

Changes to this policy

We may update this privacy policy from time to time to reflect changes to our website, services or legal obligations. The latest version will be published on this page.